Creating Shared Drives

Learn how to set up unlimited collaborative workspaces for your audio projects in Feedtracks.

What are shared drives?

Shared drives are collaborative workspaces where teams can store, organize, and comment on audio files together. Unlike your personal drive (which only you can access), shared drives allow multiple team members to:

• Upload and organize tracks
• Add and reply to comments
• Create versions and playlists
• Manage folders and files

Key feature: You can create unlimited shared drives, even on the free plan.

Creating your first shared drive

Step 1: Open the create drive dialog

Find the create button in the sidebar:

1. Look for the “+” button next to “Drives” in the sidebar
2. Click it to open the drive creation menu
3. Select “New Shared Drive”

Or use the keyboard shortcut:

• Press Shift + D from anywhere in the app

The create shared drive dialog with name and description fields

Step 2: Name your drive

1. Enter a drive name (required)
   • Use descriptive names: “Band Album 2025”, “Client Projects”, “Podcast Episodes”
   • Names can be changed later
2. Add a description (optional)
   • Explain the drive’s purpose: “Mixing sessions for our debut album”
   • Helps collaborators understand the drive’s use

Step 3: Create the drive

1. Click “Create Drive”
2. The drive appears in your sidebar under “Drives”
3. You’re automatically taken to the new empty drive

That’s it! You’ve created a shared drive. Now you can add members and start uploading.

Adding members to your drive

Shared drives are private by default. Add collaborators to give them access.

Step 1: Open drive settings

1. Click on your drive name in the sidebar
2. Look for the settings icon (gear) in the top-right
3. Click it to open drive settings
4. Select the “Members” tab

Step 2: Invite by email

1. Find the “Invite Members” section
2. Enter email address(es):
   • One email per invitation
   • Or paste multiple emails separated by commas
3. Choose their role (see roles below)
4. Click “Send Invite”

Invitees receive an email with:

• Drive name and description
• Link to join the drive
• Information about who invited them

Invite collaborators by email address

Step 3: Wait for acceptance

1. Invited users appear as “Pending” in the members list
2. When they click the invite link, they’re added immediately
3. Their status changes from “Pending” to “Active”

Note: Users must have a Feedtracks account to join. If they don’t have one, they’ll be prompted to sign up first.

Member roles and permissions

Choose the appropriate role when inviting team members.

Owner (you)

Permissions:

• ✅ Upload, edit, delete any files
• ✅ Add and remove members
• ✅ Change drive settings
• ✅ Delete the entire drive
• ✅ Transfer ownership

Who should be an owner:

• Project lead
• Band leader
• Team manager

Note: Only one owner per drive. You can transfer ownership to someone else in drive settings.

Admin

Permissions:

• ✅ Upload, edit, delete any files
• ✅ Add and remove members (except owner)
• ✅ Change drive settings
• ❌ Cannot delete the drive
• ❌ Cannot transfer ownership

Who should be an admin:

• Co-producers
• Studio managers
• Trusted collaborators

Member

Permissions:

• ✅ Upload files
• ✅ Add comments and replies
• ✅ Create folders and playlists
• ✅ Edit/delete their own uploads
• ❌ Cannot edit/delete others’ files
• ❌ Cannot add/remove members
• ❌ Cannot change drive settings

Who should be a member:

• Band members
• Session musicians
• Engineers
• Most collaborators

Viewer

Permissions:

• ✅ View all files
• ✅ Play audio
• ✅ Add comments and replies
• ❌ Cannot upload files
• ❌ Cannot delete anything
• ❌ Cannot change settings

Who should be a viewer:

• Clients reviewing mixes
• Stakeholders who need visibility
• Anyone who should listen but not upload

Managing drive members

Changing member roles

1. Go to drive settings → Members tab
2. Find the member in the list
3. Click the role dropdown next to their name
4. Select new role
5. Changes apply immediately

Removing members

1. Go to drive settings → Members tab
2. Find the member to remove
3. Click the “…” menu next to their name
4. Select “Remove from drive”
5. Confirm removal

What happens when you remove someone:

• They lose access to the drive immediately
• Their comments and uploads remain (attributed to “[removed user]”)
• They receive no notification (silent removal)

Resending invitations

If someone didn’t receive or lost their invite:

1. Go to drive settings → Members tab
2. Find them in the “Pending” section
3. Click “Resend Invite”
4. They receive a new email with the invitation link

Drive organization best practices

Folder structure

Create a logical folder structure before uploading:

Band Album 2025/
├── 01 - Songwriting Demos/
├── 02 - Pre-Production/
├── 03 - Tracking Sessions/
├── 04 - Rough Mixes/
├── 05 - Final Mixes/
└── 06 - Masters/

Or organize by song:

Podcast Season 2/
├── Episode 01 - Interview with Jane/
│   ├── Raw Recording/
│   ├── Edited Versions/
│   └── Final/
├── Episode 02 - Industry Trends/
└── Episode 03 - Q&A/

Naming conventions

Agree on naming standards with your team:

• Dates: YYYY-MM-DD format (2025-11-07)
• Versions: v1, v2, v3 or Rough, Review, Final
• People: Who worked on it (Mixed by John, Produced by Sarah)

Using playlists

Create playlists for specific purposes:

• “For Client Review” - Tracks needing approval
• “Need Mixing” - Raw tracks waiting for processing
• “Final Deliverables” - Completed tracks ready for release

See Creating Playlists for details.

Drive settings

Customize your drive’s behavior and appearance.

General settings

Access via drive settings → General tab:

• Drive name: Change anytime
• Description: Update as project evolves
• Drive color: Pick a color to identify it in the sidebar (Pro/Label plans)
• Default view: Choose list or grid view

Storage settings

Access via drive settings → Storage tab:

• Storage used: See how much space this drive consumes
• Quota warnings: Set alerts when drive reaches certain size
• Trash auto-delete: Choose how long deleted files stay in trash (7, 30, or 90 days)

Privacy settings

Access via drive settings → Privacy tab:

• Drive visibility: Private (members only) or Internal (anyone in your organization)
• Guest access: Allow/disallow public/protected track links
• Comment permissions: Members only, or allow guests to comment

Working with multiple drives

Switching between drives

Click any drive name in the sidebar to switch. The active drive is highlighted.

Keyboard shortcut:

• Cmd/Ctrl + K opens the quick switcher
• Type drive name to filter
• Press Enter to switch

Moving tracks between drives

1. Select track(s) in source drive
2. Click “Move” in toolbar
3. Choose “Move to another drive”
4. Select destination drive
5. Choose folder within that drive
6. Click “Move here”

Note: Only owners and admins can move tracks between drives.

Copying tracks between drives

To keep a track in both drives:

1. Right-click on track
2. Select “Copy to…”
3. Choose destination drive and folder
4. Click “Copy”

Copies are independent - changes to one don’t affect the other.

Archiving and deleting drives

Archiving a drive

For completed projects you want to preserve but not actively use:

1. Go to drive settings → General tab
2. Scroll to “Archive Drive” section
3. Click “Archive this drive”
4. Confirm

What happens:

• Drive moves to “Archived” section in sidebar (collapsed by default)
• All files remain accessible (read-only)
• Members can view but not upload or edit
• Storage space still counts toward your quota

Deleting a drive

Warning: This is permanent and cannot be undone.

1. Go to drive settings → Advanced tab
2. Scroll to “Danger Zone”
3. Click “Delete Drive”
4. Type the drive name to confirm
5. Click “Permanently Delete”

What happens:

• All files are permanently deleted
• All comments and metadata are lost
• All members lose access
• Drive name becomes available again

Before deleting:

• Download any files you want to keep
• Notify all members
• Consider archiving instead

Troubleshooting

Can’t add members

Possible causes:

• You’re not the owner or admin
• User already has access
• Email address is incorrect
• Drive is at member limit (Label plan: unlimited, lower plans: 25 members)

Solutions:

• Ask the drive owner to add them
• Check the members list to see if they’re already there
• Verify email spelling
• Upgrade plan if at member limit

Member didn’t receive invitation

Possible causes:

• Email went to spam folder
• Typo in email address
• Their mail server blocked it

Solutions:

• Ask them to check spam/junk folder
• Resend invitation with correct email
• Have them whitelist noreply@feedtracks.com
• Use the direct share link (in drive settings → Members → Copy invite link)

Can’t upload to shared drive

Possible causes:

• You’re a Viewer (no upload permission)
• Drive storage quota exceeded
• Your personal quota is exceeded

Solutions:

• Ask drive owner to change your role to Member
• Ask owner to free up space or upgrade
• Delete files from your personal drive to free up your quota

Collaborator sees different files

Possible causes:

• They’re in a different folder
• Files are in trash
• They refreshed their view and it’s stale

Solutions:

• Check you’re both viewing the same folder
• Check the trash if files seem missing
• Have them refresh the page (Cmd/Ctrl + R)

Pro tips

Bulk invite with CSV

For large teams:

1. Prepare a CSV file with columns: email, role
2. Go to drive settings → Members → Import
3. Upload your CSV
4. Review and confirm

Drive templates

Create a “template drive” with ideal folder structure:

1. Set up perfect folder organization
2. Archive it
3. For new projects, duplicate it (drive settings → Duplicate)

Notifications

Control what notifications you receive per drive:

1. Go to drive settings → Notifications
2. Choose frequency:
   • Real-time (every action)
   • Daily digest
   • Weekly digest
   • None (mute drive)

Drive analytics

Track drive activity:

1. Go to drive settings → Analytics
2. See:
   • Storage usage over time
   • Most active members
   • Comment activity
   • Upload frequency

Related articles

• Uploading Your First Track - Add files to your drive
• Moving and Organizing Tracks - File management
• Creating Playlists - Organize tracks into collections
• Understanding Access Levels - Private vs public vs protected sharing